Excel Key Combinations
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DESCRIPTION |
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CTRL+SHIFT+( |
Unhides any hidden rows within the
selection. |
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CTRL+SHIFT+) |
Unhides any hidden columns within
the selection. |
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CTRL+SHIFT+& |
Applies the outline border to the
selected cells. |
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CTRL+SHIFT_ |
Removes the outline border from
the selected cells. |
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CTRL+SHIFT+~ |
Applies
the General number format. |
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CTRL+SHIFT+$ |
Applies
the Currency format with two decimal places (negative numbers in
parentheses). |
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CTRL+SHIFT+% |
Applies
the Percentage format with no decimal places. |
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CTRL+SHIFT+^ |
Applies
the Exponential number format with two decimal places. |
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CTRL+SHIFT+# |
Applies
the Date format with the day, month, and year. |
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CTRL+SHIFT+@ |
Applies
the Time format with the hour and minute, and AM or PM. |
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CTRL+SHIFT+: |
Enters the
current time. |
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CTRL+SHIFT+" |
Copies the
value from the cell above the active cell into the cell or the Formula Bar. |
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CTRL+SHIFT+Plus
(+) |
Displays
the Insert dialog box to insert blank cells. |
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CTRL+Minus
(-) |
Displays
the Delete dialog box to delete the selected cells. |
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CTRL+; |
Enters the
current date. |
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CTRL+` |
Alternates
between displaying cell values and displaying formulas in the worksheet. |
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CTRL+' |
Copies a
formula from the cell above the active cell into the cell or the Formula Bar. |
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CTRL+1 |
Displays
the Format Cells dialog box. |
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CTRL+2 |
Applies or
removes bold formatting. |
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CTRL+3 |
Applies or
removes italic formatting. |
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CTRL+4 |
Applies or
removes underlining. |
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CTRL+5 |
Applies or
removes strikethrough. |
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CTRL+6 |
Alternates
between hiding objects, displaying objects, and displaying placeholders for
objects. |
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CTRL+8 |
Displays
or hides the outline symbols. |
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CTRL+9 |
Hides the
selected rows. |
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CTRL+0 |
Hides the
selected columns. |
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CTRL+A |
Selects
the entire worksheet. |
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If the
worksheet contains data, CTRL+A selects the current region. |
Pressing
CTRL+A a second time selects the current region and its summary rows.
Pressing CTRL+A a third time selects the entire worksheet. |
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When the
insertion point is to the right of a function name in a formula, displays the
Function Arguments dialog box. |
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CTRL+SHIFT+A |
Inserts
the argument names and parentheses when the insertion point is to the right
of a function name in a formula. |
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CTRL+B |
Applies or
removes bold formatting. |
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CTRL+C |
Copies the
selected cells. |
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CTRL+C
followed by another CTRL+C |
displays
the Clipboard. |
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CTRL+D |
Uses the
Fill Down command to copy the contents and format of the topmost cell of a
selected range into the cells below. |
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CTRL+F |
Displays
the Find and Replace dialog box, with the Find tab selected. SHIFT+F5
also displays this tab, while SHIFT+F4 repeats the last Find action. |
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CTRL+SHIFT+F |
Opens the
Format Cells dialog box with the Font tab selected. |
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CTRL+G |
Displays
the Go To dialog box. F5 also
displays this dialog box. |
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CTRL+H |
Displays
the Find and Replace dialog box, with the Replace tab selected. |
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CTRL+I |
Applies or
removes italic formatting. |
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CTRL+K |
Displays
the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink
dialog box for selected existing hyperlinks. |
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CTRL+N |
Creates a
new, blank workbook. |
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CTRL+O |
Displays
the Open dialog box to open or find a file. |
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CTRL+SHIFT+O |
Selects
all cells that contain comments. |
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CTRL+P |
Displays
the Print dialog box. |
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CTRL+SHIFT+P |
Opens the
Format Cells dialog box with the Font tab selected. |
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CTRL+R |
Uses the
Fill Right command to copy the contents and format of the leftmost cell of a
selected range into the cells to the right. |
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CTRL+S |
Saves the
active file with its current file name, location, and file format. |
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CTRL+T |
Displays
the Create Table dialog box. |
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CTRL+U |
Applies or
removes underlining. |
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CTRL+SHIFT+U |
Switches
between expanding and collapsing of the formula bar. |
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CTRL+V |
Inserts
the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied
an object, text, or cell contents. |
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CTRL+ALT+V |
Displays
the Paste Special dialog box. Available only after you have cut or copied an
object, text, or cell contents on a worksheet or in another program. |
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CTRL+W |
Closes the
selected workbook window. |
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CTRL+X |
Cuts the
selected cells. |
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CTRL+Y |
Repeats
the last command or action, if possible. |
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CTRL+Z |
Uses the
Undo command to reverse the last command or to delete the last entry that you
typed. |
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CTRL+SHIFT+Z |
Uses the
Undo or Redo command to reverse or restore the last automatic correction when
AutoCorrect Smart Tags are displayed. |
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DESCRIPTION |
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F1 |
Displays
the Microsoft Office Excel Help task pane. |
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CTRL+F1 |
Displays
or hides the Ribbon, a component of the Microsoft Office Fluent user
interface. |
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ALT+F1 |
Creates a
chart of the data in the current range. |
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ALT+SHIFT+F1 |
Inserts a
new worksheet. |
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F2 |
Edits the
active cell and positions the insertion point at the end of the cell
contents. It also moves the insertion point into the Formula Bar when editing
in a cell is turned off. |
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SHIFT+F2 |
Adds or
edits a cell comment. |
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CTRL+F2 |
Displays
the Print Preview window. |
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F3 |
Displays
the Paste Name dialog box. |
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SHIFT+F3 |
Displays
the Insert Function dialog box. |
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F4 |
Repeats
the last command or action, if possible. |
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CTRL+F4 |
Closes the
selected workbook window. |
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F5 |
Displays
the Go To dialog box. |
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CTRL+F5 |
Restores
the window size of the selected workbook window. |
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F6 |
Switches
between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet
that has been split (View menu, Manage This Window, Freeze Panes, Split
Window command), F6 includes the split panes when switching between panes and
the Ribbon area. |
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SHIFT+F6 |
Switches
between the worksheet, Zoom controls, task pane, and Ribbon. |
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CTRL+F6 |
Switches to the next workbook window
when more than one workbook window is open. |
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F7 |
Displays
the Spelling dialog box to check spelling in the active worksheet or selected
range. |
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CTRL+F7 |
Performs
the Move command on the workbook window when it is not maximized. Use the
arrow keys to move the window, and when finished press ENTER, or ESC to
cancel. |
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F8 |
Turns
extend mode on or off. In extend mode, Extended Selection appears in the
status line, and the arrow keys extend the selection. |
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SHIFT+F8 |
Enables
you to add a nonadjacent cell or range to a selection of cells by using the
arrow keys. |
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CTRL+F8 |
Performs
the Size command (on the Control menu for the workbook window) when a
workbook is not maximized. |
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ALT+F8 |
Displays
the Macro dialog box to create, run, edit, or delete a macro. |
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F9 |
Calculates
all worksheets in all open workbooks. |
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SHIFT+F9 |
Calculates
the active worksheet. |
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CTRL+ALT+F9 |
Calculates
all worksheets in all open workbooks, regardless of whether they have changed
since the last calculation. |
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CTRL+ALT+SHIFT+F9 |
Rechecks
dependent formulas, and then calculates all cells in all open workbooks,
including cells not marked as needing to be calculated. |
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CTRL+F9 |
Minimizes
a workbook window to an icon. |
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F10 |
Turns key
tips on or off. |
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SHIFT+F10 |
Displays
the shortcut menu for a selected item. |
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ALT+SHIFT+F10 |
Displays
the menu or message for a smart tag. If more than one smart tag is present,
it switches to the next smart tag and displays its menu or message. |
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CTRL+F10 |
Maximizes
or restores the selected workbook window. |
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F11 |
Creates a
chart of the data in the current range. |
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SHIFT+F11 |
Inserts a
new worksheet. |
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ALT+F11 |
Opens the
Microsoft Visual Basic Editor, in which you can create a macro by using
Visual Basic for Applications (VBA). |
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F12 |
Displays
the Save As dialog box. |
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DESCRIPTION |
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ARROW KEYS |
Move one cell
up, down, left, or right in a worksheet. |
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CTRL+ARROW
KEY |
Moves to the
edge of the current data region (data region: A range of cells that contains
data and that is bounded by empty cells or datasheet borders.) in a
worksheet. |
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SHIFT+ARROW
KEY |
Extends the
selection of cells by one cell. |
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CTRL+SHIFT+ARROW
KEY |
Extends the
selection of cells to the last nonblank cell in the same column or row as the
active cell, or if the next cell is blank, extends the selection to the next
nonblank cell. |
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LEFT ARROW or
RIGHT ARROW |
Selects the
tab to the left or right when the Ribbon is selected. When a submenu is open
or selected, these arrow keys switch between the main menu and the submenu.
When a Ribbon tab is selected, these keys navigate the tab buttons. |
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DOWN ARROW or
UP ARROW |
Selects the
next or previous command when a menu or submenu is open. When a Ribbon tab is
selected, these keys navigate up or down the tab group. |
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In a dialog
box, arrow keys |
Move between
options in an open drop-down list, or between options in a group of options. |
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DOWN ARROW or
ALT+DOWN ARROW |
Opens a
selected drop-down list. |
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BACKSPACE |
Also clears
the content of the active cell.
Deletes one character to the left in the Formula Bar. |
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DELETE |
Removes the
cell contents (data and formulas) from selected cells without affecting cell
formats or comments. In cell editing
mode, it deletes the character to the right of the insertion point. |
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END |
Moves to the
cell in the lower-right corner of the window when SCROLL LOCK is turned
on. Also selects the last command on
the menu when a menu or submenu is visible. |
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CTRL+END |
Moves to the
last cell on a worksheet, in the lowest used row of the rightmost used
column. If the cursor is in the formula bar, CTRL+END moves the cursor to the
end of the text. |
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CTRL+SHIFT+END |
Extends the
selection of cells to the last used cell on the worksheet (lower-right
corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text
in the formula bar from the cursor position to the end—this does not affect
the height of the formula bar. |
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ENTER |
Completes a
cell entry from the cell or the Formula Bar, and selects the cell below (by
default). In a data
form, it moves to the first field in the next record. Opens a
selected menu (press F10 to activate the menu bar) or performs the action for
a selected command. |
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ALT+ENTER |
Starts a new
line in the same cell. |
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CTRL+ENTER |
Fills the selected
cell range with the current entry. |
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SHIFT+ENTER |
Completes a
cell entry and selects the cell above. |
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ESC |
Cancels an
entry in the cell or Formula Bar. Closes an
open menu or submenu, dialog box, or message window. It also
closes full screen mode when this mode has been applied, and returns to
normal screen mode to display the Ribbon and status bar again. |
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HOME |
Moves to the
beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL
LOCK is turned on. |
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CTRL+HOME |
Moves to the
beginning of a worksheet. |
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CTRL+SHIFT+HOME |
Extends the
selection of cells to the beginning of the worksheet. |
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PAGE DOWN |
Moves one
screen down in a worksheet. |
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ALT+PAGE DOWN |
Moves one
screen to the right in a worksheet. |
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CTRL+PAGE
DOWN |
Moves to the
next sheet in a workbook. |
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CTRL+SHIFT+PAGE
DOWN |
Selects the
current and next sheet in a workbook. |
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PAGE UP |
Moves one
screen up in a worksheet. |
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ALT+PAGE UP |
Moves one
screen to the left in a worksheet. |
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CTRL+PAGE UP |
Moves to the
previous sheet in a workbook. |
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CTRL+SHIFT+PAGE
UP |
Selects the
current and previous sheet in a workbook. |
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SPACEBAR In a
dialog box |
Performs the
action for the selected button, or selects or clears a check box. |
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CTRL+SPACEBAR |
Selects an
entire column in a worksheet. |
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SHIFT+SPACEBAR |
Selects an
entire row in a worksheet. |
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CTRL+SHIFT+SPACEBAR |
Selects the
entire worksheet. |
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If the
worksheet contains data, CTRL+SHIFT+SPACEBAR |
Selects the
current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the
current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third
time selects the entire worksheet. |
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When an
object is selected, CTRL+SHIFT+SPACEBAR |
Selects all
objects on a worksheet. |
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ALT+SPACEBAR |
Displays the
Control menu for the Microsoft Office Excel window. |
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TAB |
Moves one
cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in
a dialog box. |
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SHIFT+TAB |
Moves to the
previous cell in a worksheet or the previous option in a dialog box. |
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CTRL+TAB |
Switches to
the next tab in a dialog box. |
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CTRL+SHIFT+TAB |
Switches to
the previous tab in a dialog box. |