Outlook 2003 – Basic Navigation
Address Card Views – General Use
|
Description |
Command |
|
Switch to Mail C |
Control +
1 |
|
Switch to Calendar |
Control +
2 |
|
Switch to Contacts |
Control +
3 |
|
Switch to Tasks |
Control +
4 |
|
Switch to Notes |
Control +
5 |
|
Switch to Folder List in Navigation
Pane (Navigation Pane: The column
on the left side of the Outlook window that includes panes such as Shortcuts
or Mail and the shortcuts or folders within each pane. Click a folder to show
the items in the folder.) |
Control +
6 |
|
Switch to Shortcuts |
Control +
7 |
|
Next item (with item open) |
Control +
Comma |
|
Previous item (with item
open) |
Control +
period |
|
Switch between the Folder
List and the main Outlook window |
F6 or
Control + Shift + Tab |
|
Move among the Outlook
window, the Navigation Pane, and the Reading Pane |
Tab |
|
Move around within the Navigation
Pane |
Tab |
|
Go to a different folder |
Control +
Y |
|
Expand/collapse a group
(with a group selected) in the Navigation Pane |
Plus or
Minus sign on the numeric key pad |
|
Collapse/expand a group in
the e-mail message list |
Left and
Right Arrow keys |
|
Description |
Command |
|
Appointment |
|
|
Contact |
|
|
Distribution list |
|
|
Fax |
|
|
Folder |
|
|
Journal entry |
|
|
Meeting request |
|
|
Message |
|
|
Note |
|
|
new Office document. |
|
|
Post in this folder |
|
|
Search Folder |
|
|
Task |
|
|
Task request |
Control +
Shift + U |
|
Description |
Command |
|
Display ScreenTip for the
active element |
Shift + F1 |
|
Save |
Control +
S or Shift + F12 |
|
Save and Close, Send |
Alt + S |
|
Save As |
F12 |
|
Undo |
Control +
Z or Alt + Backspace |
|
Delete |
Control +
D |
|
Print |
Control +
P |
|
Copy item |
|
|
Move item |
|
|
Check names |
Control +
K |
|
Check spelling |
F7 |
|
Flag for follow-up |
Control +
Shift + G |
|
Forward |
Control +
F |
|
Send/post/invite all |
Alt + S |
|
Find items |
F3 or
Control + E |
|
Search for text in items |
F4 |
|
Find next during text
search |
Shift + F4 |
|
Use Advanced Find |
|
|
Create a new Search Folder |
Control +
Shift + P |
|
Turn on editing in a field
(except icon view) |
F2 |
|
Description |
Command |
|
Switch to Inbox |
|
|
Switch to Outbox |
Control +
Shift + O |
|
Choose the account from
which to send a message |
Control +
Tab |
|
Send |
Alt + S |
|
Reply to a message |
Control +
R |
|
Reply all to a message |
Control +
Shift + R |
|
Mark a message as not junk |
Control +
Alt + J |
|
Display blocked external
content (in a message) |
|
|
Post to a folder |
Control +
Shift + S |
|
Check for new mail |
Control +
M or F9 |
|
Go to the next message |
Up Arrow |
|
Go to the previous message |
Down Arrow |
|
Go to the row above
(message or group heading) |
Alt + Up
Arrow |
|
Go to the row below
(message or group heading) |
Alt + Down
Arrow |
|
Compose a new message |
Control +
N |
|
Open a received message |
Control +
O |
|
Display the Address
Book |
|
|
Convert an HTML or RTF
message to plain text |
|
|
Add a Quick Flag to
a message |
Insert |
|
Display the Flag for
Follow Up dialog box |
|
|
Mark as read |
Control +
Q |
|
Show the menu to download
pictures, change automatic download settings, or add a sender to the Safe
Senders List. |
Control +
Shift + W |
|
Description |
Command |
|
Accept |
Alt + C |
|
Decline |
Alt + D |
|
Description |
Command |
|
Dial |
Control +
Shift + D |
|
Enter a name in the Find
a Contact box |
F11 |
|
Description |
Command |
|
Accept |
Alt + C |
|
Decline |
Alt + D |
|
Description |
Command |
|
Display the Format
menu |
Alt + O |
|
Switch case (with text
selected) |
Shift + F3 |
|
Add bold |
Control +
B |
|
Add bullets |
Control + Shift
+ L |
|
Add italics |
Control +
I |
|
Increase indent |
Control +
T |
|
Decrease indent |
Control +
Shift + T |
|
Left align |
|
|
Center |
|
|
Underline |
Control +
U |
|
Increase font size |
|
|
Decrease font size |
Control +[ |
|
Cut |
Control +
X or Shift + Delete |
|
Copy |
Control +
C or Control + insert |
|
Paste |
Control
+ V or Shift + Insert |
|
Clear formatting |
Control +
Shift + Z or Control + Spacebar |
|
Description |
Command |
|
Edit a URL in the body of
an item |
Control +
Left Mouse Button |
|
Specify a Web browser |
Shift +
Left Mouse Button |
|
Insert a hyperlink |
Control +
K (When using Word as e-mail editor
only) |
|
Description |
Command |
|
Starts send/receive for
all defined Send/Receive groups with Include this group in Send/Receive
(F9) selected. This can include headers, full items, specified folders,
items less than a specific size, or any combination that you have defined. |
F9 |
|
Starts a send/receive for
current folder retrieving full items (header, item, and any attachments) |
Shift + F9 |
|
Description |
Command |
|
Open an item |
Enter |
|
Select all
items |
Control
+ A |
|
Go to the item
at the bottom of the screen |
Page
Down |
|
Go to the item
at the top of the screen |
Page
UP |
|
Extend or
reduce the selected items by one item |
Shift
+ Left Arrow or Shift + Right Arrow |
|
Go to the next
or previous item without extending the selection |
Control + Up Arrow or Control + Down Arrow |
|
Select or
unselect the active item |
Control
+ Spacebar |
|
Move every
item in the selection to the top or bottom in the list order |
Control
+ Home or Control + End (with in-cell
editing disabled) |
|
Description |
Command |
|
Expand the
group |
Enter
Or Right Arrow |
|
Collapse the
group |
Enter
or Left Arrow |
|
Select the
previous group |
Up
Arrow |
|
Select the
next group |
Down
Arrow |
|
Select the
first group |
Home |
|
Select the
last group |
End |
|
Collapses the
group |
Num
- |
|
Expands the
group |
Num
+ |
|
Select the
first item on screen in an expanded group or the first item off screen to the
right |
Right
Arrow |
|
Description |
Command |
|
Collapses all
groups |
Control
+ Num - |
|
Expands all
groups |
Control
+ Num + |
|
Description |
Command |
|
View from 1
through 9 days |
Alt
+ 1 through 9 |
|
View 10 days |
Alt
+ 0 (Zero) |
|
Switch to
weeks |
Alt
+ Hyphen sign |
|
Switch to
months |
Alt
+ = (Equal sign) |
|
Move between Calendar,
TaskPad, and the Folder List |
Control
+ Tab or F6 |
|
Select the
previous appointment |
Shift
+ Tab |
|
Go to the
previous day |
Left
Arrow |
|
Go to the next
day |
Right
Arrow |
|
Move selected
item to the previous day when multiple days appear |
Alt
+ Left Arrow |
|
Move selected
item to the next day when multiple days appear |
Alt
+ Right Arrow |
|
Go to the same
day in the next week |
Alt
+ Down Arrow |
|
Go to the same
day in the previous week |
Alt
+ Up Arrow |
|
Description |
Command |
|
Go to the
first day of the current week |
Alt
+ Home |
|
Go to the last
day of the current week |
Alt
+ End |
|
Go to the same
day in the previous week |
Alt
+ Up Arrow |
|
Go to the same
day in the next week |
Alt
+ Down Arrow |
|
Go to the
first day of the month |
Alt
+ Page Up |
|
Go to the last
day of the month |
Alt
+ Page Down |
|
Description |
Command |
|
Select a
specific card in the list |
Type one or
more letters of the name the card is filed under or of the field you are
sorting by |
|
Select the
previous card |
Up
Arrow |
|
Select the
next card |
Down
Arrow |
|
Select the
first card in the list |
Home |
|
Select the
last card in the list |
End |
|
Select the
first card on the current page |
Page
Up |
|
Select the
first card on the next page |
Page
Down |
|
Select the
closest card in the next column |
Right
Arrow |
|
Select the
closest card in the previous column |
Left
Arrow |
|
Select or
unselect the active card |
Control
+ Spacebar |
|
Extend the
selection to the previous card and unselect cards after the starting point |
Shift
+ Up Arrow |
|
Extend the
selection to the next card and unselect cards before the starting point |
Shift
+ Down Arrow |
|
Extend the
selection to the previous card, regardless of the starting point |
|
|
Extend the
selection to the next card, regardless of the starting point |
Control
+ Shift + Down Arrow |
|
Extend the
selection to the first card in the list |
Shift
+ Home |
|
Extend the
selection to the last card in the list |
Shift
+ End |
|
Extend the
selection to the first card on the previous page |
Shift
+ Page Up |
|
Extend the
selection to the last card on the last page |
Shift
+ Page Down |