In the Electronic Business cards Dialog Box
Address Card Views – General Use
|
Description |
Command |
|
Switch to Mail. |
Control +
1 |
|
Switch to Calendar. |
|
|
Switch to Contacts. |
Control +
3 |
|
Switch to Tasks. |
Control + 4 |
|
Switch to Notes. |
Control +
5 |
|
Switch to Folder List in Navigation Pane. |
Control +
6 |
|
Switch to Shortcuts. |
Control +
7 |
|
Switch to next message
(with message open). |
Control +
period |
|
Switch to previous message
(with message open). |
Control +
Comma |
|
Move between the Navigation Pane, the main Outlook
window, the Reading Pane, and
the To-Do Bar. |
F6 or
Control + Shift + Tab |
|
Move between the Outlook
window, the smaller panes in the Navigation
Pane, the Reading Pane,
and the sections in the To-Do Bar. |
Tab |
|
Move around within the Navigation Pane. |
Arrow keys |
|
Go to a different folder. |
Control +
Y |
|
Go to the Search box. |
F3 or
Control + E |
|
In the Reading Pane, go to the previous
message. |
Alt + Up Arrow or Control
+ Comma or Alt + Page Up |
|
In the Reading Pane, page down through
text. |
Spacebar |
|
In the Reading Pane, page up through text. |
Shift +
Spacebar |
|
Expand or collapse a group
(with a group selected) in the Navigation
Pane. |
Shift + Plus Sign or Minus
Sign, respectively |
|
Collapse or expand a group
in the e-mail message list. |
Left
Arrow or Right Arrow, respectively |
|
Move to next field in Reading Pane. |
Shift +
Tab |
|
Move to previous field in Reading Pane. |
Control +
Tab |
|
Go back to previous view in
main Outlook window. |
Alt + b,
Alt + Left Arrow or Backspace |
|
Go forward to next view in
main Outlook window. |
Alt +
Right Arrow |
|
Select the InfoBar and, if available, show the
menu of commands. |
Control +
Shift + W |
|
Description |
Command |
|
Find a message or other
item. |
Control + E |
|
Clear the search results. |
Escape |
|
Expand the search to
include All Mail Items, All Calendar Items, or All Contact Items, depending on the
module you are in. |
Control + Alt + A |
|
Expand the Search Query
Builder. |
Control + Alt + W |
|
Use Advanced Find. |
Control + Shift + F |
|
Create a new Search
Folder. |
Control + Shift + P |
|
Search for text within a
message or other item. |
F4 |
|
Find next during text
search within a message or other item. |
Shift + F4 |
|
Find and replace text,
symbols, or some formatting commands within open items. Works in the Reading Pane on an open item. |
Control + H |
|
Expand search to include
the desktop. |
Control + Alt + K |
|
Description |
Command |
|
Open the Flag for Follow Up dialog box to
assign a flag. |
Control +
Shift + G |
|
Delete the selected
category from the list in the Color
Categories dialog box. |
Alt + D |
|
Description |
Command |
|
Create an appointment. |
Control +
Shift + A |
|
Create a contact. |
Control +
Shift + C |
|
|
Control + Shift + L |
|
Create a fax. |
Control + Shift +X |
|
Create a folder. |
Control + Shift + E |
|
Create a Journal entry. C |
Control + Shift + J |
|
Create a meeting request. |
Control + Shift + Q |
|
Create a message. |
Control + Shift + M |
|
Create a note. |
Control + Shift + N |
|
Create a new Microsoft Office document. |
Control + Shift + H |
|
Post to this folder. |
Control + Shift + S |
|
Post a reply in this folder. |
Control + T |
|
Create a Search Folder. |
Control + Shift + P |
|
Create a task. |
Control + Shift + K |
|
Create a task request. |
Control + Shift + U |
|
Description |
Command |
|
Save. |
Control +
S or Shift + F12 |
|
Save and close. |
Alt + S |
|
Save as. |
F12 |
|
Undo. |
Control +
Z or Alt + Backspace |
|
Delete an item. |
Control +
D |
|
Print. |
Control +
P |
|
Copy an item. |
Control +
Shift + Y |
|
Move an item. |
Control +
Shift + V |
|
Check names. |
Control +
K |
|
Check spelling. |
F7 |
|
Flag for follow-up. |
Control +
Shift + G |
|
Forward. |
Control +
F |
|
Send or post or invite
all. |
Alt + S |
|
Turn on editing in a field
(except in Icon view). |
F2 |
|
Left align text. |
Control +
L |
|
Center text. |
Control +
E |
|
Right align text. |
Control +
R |
|
Description |
Command |
|
|
|
|
Switch to Inbox. |
Control + Shift
+ I |
|
Switch to Outbox. |
Control +
Shift + O |
|
Choose the account from
which to send a message. |
Control + Tab (with focus
on the To box) and then Tab to
the Accounts button |
|
Check names. |
Control +
K |
|
Send. |
Alt + S |
|
Reply to a message. |
Control +
R |
|
Reply all to a message. |
Control +
Shift + R |
|
Forward a message. |
Control +
F |
|
Mark a message as not
junk. |
Control +
Alt + J |
|
Display blocked external
content (in a message). |
Control +
Shift + I |
|
Post to a folder. |
|
|
Apply |
Control +
Shift + N |
|
Check for new messages. |
Control +
M or F9 |
|
Go to the previous
message. |
Up Arrow |
|
Go to the next message. |
Down Arrow |
|
Create a new message (when
in Mail). |
Control +
N |
|
Create a new message (from
any Outlook view). |
Control +
Shift + M |
|
Open a received message. |
Control +
O |
|
Open the Address Book. |
Control +
Shift + B |
|
Convert an HTML or RTF
message to plain text. |
Control + Shift
+ O |
|
Add a Quick Flag to an
unopened message. |
Insert |
|
Display the Flag for Follow Up dialog box. |
Control +
Shift + G |
|
Mark as read. |
Control +
Q |
|
Mark as unread. |
Control +
U |
|
Show the menu to download pictures,
change automatic download settings, or add a sender to the Safe Senders List. |
Control +
Shift + W |
|
Find or replace. |
F4 |
|
Find next. |
Shift + F4 |
|
Send. |
Control +
Enter |
|
Print |
Control +
P |
|
Forward. |
Control +
F |
|
Forward as attachment. |
Control +
Alt + F |
|
Show the properties for
the selected item. |
Alt +
Enter |
|
Mark for Download. |
Control +
Alt + M |
|
Clear Mark for Download. |
Control +
Alt + U |
|
Display Send/Receive
progress. |
Control +
B (when a Send/Receive is in
progress) |
|
Description |
Command |
|
Create a new appointment
(when in Calendar). |
Control +
N |
|
Create a new appointment
(in any Outlook view). |
Control +
Shift + A |
|
Create a new meeting
request. |
Control +
Shift + Q |
|
Forward an appointment or
meeting. |
Control +
F |
|
Reply to a meeting request
with a message. |
Control +
R |
|
Reply All to a meeting
request with a message. |
Control +
Shift + R |
|
Show 10 days in the
calendar. |
Alt + 0 |
|
Show 1 day in the
calendar. |
Alt + 1 |
|
Show 2 days in the
calendar. |
Alt + 2 |
|
Show 3 days in the
calendar. |
Alt + 3 |
|
Show 4 days in the
calendar. |
Alt +4 |
|
Show 5 days in the
calendar. |
Alt + 5 |
|
Show 6 days in the
calendar. |
Alt + 6 |
|
Show 7 days in the
calendar. |
Alt + 7 |
|
Show 8 days in the
calendar. |
Alt + 8 |
|
Show 9 days in the
calendar. |
Alt + 9 |
|
Go to a date. |
Control +
G |
|
Switch to Month view. |
Alt + = or
Control + Alt + 4 |
|
Go to the next day. |
Control +
Right Arrow |
|
Go to the next week. |
Alt + Down
Arrow |
|
Go to the next month. |
Alt + Page
Down |
|
Go to the previous day. |
Control +
Left arrow |
|
Go to the previous week. |
Alt + Up
Arrow |
|
Go to the previous month. |
Alt + Page
Up |
|
Go to the start of the
week. |
Alt + Home |
|
Go to the end of the week. |
Alt + End |
|
Switch to Full Week view. |
Alt +
minus Sign or Control + Alt + 3 |
|
Switch to Work Week view. |
Control +
Alt + 2 |
|
Go to previous
appointment. |
Control
+ Comma or Control + Shift + Comma |
|
Go to next appointment. |
Control +
Period or Control + Shift + Period |
|
Set up recurrence for an
appointment or task. |
Control +
G |
|
Description |
Command |
|
Dial a new call. |
Control +
Shift + D |
|
Find a contact or other
item. |
F3 or
Control + E |
|
Enter a name in the Search Address Books box. |
F11 |
|
In Table or List view of contacts,
go to first contact that starts with a specific letter. |
Shift +
Letter |
|
Select all contacts. |
Control +
A |
|
Create a new message
addressed to selected contact. |
Control +
F |
|
Create a Journal entry for
the selected contact. |
Control +
J |
|
Create a new contact (when
in Contacts). |
Control +
N |
|
Create a new contact (from
any Outlook view). |
Control +
Shift + C |
|
Open a contact form for
the selected contact. |
Control +
O or Control + Shift + Enter |
|
Create a new distribution
list. |
Control +
Shift + L |
|
Print. |
Control +
P |
|
Update a list of
distribution list members. |
F5 |
|
Go to a different folder. |
Control +
Y |
|
Open the Address Book. |
Control +
Shift + B |
|
Use Advanced Find. |
Control +
Shift + F |
|
In an open contact, open
the next contact listed. |
Control +
Shift + Period |
|
Close a contact. |
Escape |
|
Open a Web page for the
selected contact (if one is included). |
Control +
Shift + X |
|
Open the Check Address dialog box. |
Alt + D |
|
In a contact form, under Internet, display the E-mail 1 information. |
Alt +
Shift + 1 |
|
In a contact form, under Internet, display the E-mail 2 information. |
Alt +
Shift + 2 |
|
In a contact form, under Internet, display the E-mail 3 information. |
Alt +
Shift + 3 |
|
Description |
Command |
|
Open the Add list. |
Alt + A |
|
Select text in Label box when the field with a
label assigned is selected. |
Alt + B |
|
Open the Add Card Picture dialog box. |
Alt + C |
|
Place cursor at beginning
of Edit box. |
Alt + E |
|
Select the Fields box. |
Alt + F |
|
Select the Image Align drop-down list. |
Alt + G |
|
Select color palette for
background. |
Alt + K and
then enter |
|
Select Layout drop-down list. |
Alt + L |
|
Remove a selected field
from the Fields box. |
Alt + R |
|
Description |
Command |
|
Show or hide the To-Do Bar. |
Alt + F2 |
|
Accept a task request. |
Alt + C |
|
Decline a task request. |
Alt + D |
|
Find a task or other item. |
Control +
E |
|
Open the Go to Folder dialog box. |
Control +
Y |
|
Create a new task (when in
Tasks). |
Control +
N |
|
Create a new task (from
any Outlook view). |
|
|
Create a new task request. |
Control +
Shift + U |
|
Open selected item. |
Control +
O |
|
Print selected item. |
Control +
P |
|
Select all items. |
Control +
A |
|
Delete selected item. |
Control +
D |
|
Forward a task as an
attachment. |
Control +
F |
|
Switch between the Navigation Pane, Tasks list, and To-Do Bar. |
Shift +
Tab |
|
Open selected item as a
Journal item. |
Control +
J |
|
Undo last action. |
Control +
Z |
|
Flag an item or mark
complete. |
Insert |
|
Description |
Command |
|
Display the Format menu. |
Alt + O |
|
Display the Font dialog box. |
Control +
Shift + P |
|
Switch case (with text
selected). |
Shift + F3 |
|
Format letters as small
capitals. |
|
|
Make letters bold. |
Control +
B |
|
Add bullets. |
Control +
Shift + L |
|
Make letters italic. |
Control +
I |
|
Increase indent. |
Control +
T |
|
Decrease indent. |
Control +
Shift + T |
|
Left align. |
Control +
L |
|
Center. |
Control +
E |
|
Underline. |
Control +
U |
|
Increase font size. |
Control +
] or Control + Shift + > |
|
Decrease font size. |
Control +
[ or Control + Shift + < |
|
Cut. |
Control +
X or Shift + Delete |
|
Copy. |
Control +
C or Control + insert Note Control + Insert is not
available in the Reading Pane. |
|
Paste. |
Control +
V or Shift + Insert |
|
Clear formatting. |
Control +
Shift + Z or Control + Spacebar |
|
Delete the next word. |
Control +
Shift + H |
|
Stretch a paragraph to fit
between the margins. |
|
|
Apply styles. |
Control +
Shift + S |
|
Create a hanging indent. |
Control +
T |
|
Insert a hyperlink. |
Control +
K |
|
Left align a paragraph. |
Control +
L |
|
Right align a paragraph. |
Control +
R |
|
Reduce a hanging indent. |
Control +
Shift + T |
|
Remove paragraph
formatting. |
Control +
Q |
|
Description |
Command |
|
Edit a URL in the body of
an item. |
Control +
Left Mouse Button |
|
Specify a Web browser. |
Shift +
Left Mouse Button |
|
Insert a hyperlink. |
Control +
K |
|
Description |
Command |
|
Start a send/receive for
all defined Send/Receive groups with Include
this group in Send/Receive (F9) selected. This can include headers,
full items, specified folders, items less than a specific size, or any
combination that you define. |
F9 |
|
Start a send/receive for
the current folder, retrieving full items (header, item, and any
attachments). |
Shift + F9 |
|
Start a send/receive. |
Control +
M |
|
Define Send/Receive
groups. |
Control +
Alt + S |
|
Description |
Command |
|
Open Visual Basic Editor. |
Alt + F11 |
|
Description |
Command |
|
Play macro. |
Alt + F8 |
|
Description |
Command |
|
Save Form Design. |
Control +
Alt + Shift + F12 |
|
Save Form Data. |
Control +
Shift + F11 |
|
Create a new Microsoft
Office InfoPath form. |
Click in an InfoPath
folder, and then Control + N |
|
Description |
Command |
|
Open an item |
Enter |
|
Select all items |
Control +
A |
|
Go to the item at the
bottom of the screen |
Page Down |
|
Go to the item at the top
of the screen |
Page UP |
|
Extend or reduce the selected
items by one item |
Shift
+ Left Arrow or Shift + Right Arrow |
|
Go to the next or previous
item without extending the selection |
Control + Up Arrow or Control + Down Arrow |
|
Select or unselect the
active item |
Control +
Spacebar |
|
Move every item in the
selection to the top or bottom in the list order |
Control +
Home or Control + End (with in-cell
editing disabled) |
|
Description |
Command |
|
Expand the group |
Enter Or
Right Arrow |
|
Collapse the group |
Enter or
Left Arrow |
|
Select the previous group |
Up Arrow |
|
Select the next group |
Down Arrow |
|
Select the first group |
Home |
|
Select the last group |
End |
|
Collapses the group |
Num - |
|
Expands the group |
Num + |
|
Select the first item on
screen in an expanded group or the first item off screen to the right |
Right
Arrow |
|
Description |
Command |
|
Collapses all groups |
Control +
Num - |
|
Expands all groups |
Control +
Num + |
|
Description |
Command |
|
View from 1 through 9 days |
Alt + 1
through 9 |
|
View 10 days |
Alt + 0
(Zero) |
|
Switch to weeks |
Alt +
Hyphen sign |
|
Switch to months |
Alt + =
(Equal sign) |
|
Move between Calendar, TaskPad, and the Folder
List |
Control +
Tab or F6 |
|
Select the previous
appointment |
Shift +
Tab |
|
Go to the previous day |
Left Arrow |
|
Go to the next day |
Right
Arrow |
|
Move selected item to the
previous day when multiple days appear |
Alt + Left
Arrow |
|
Move selected item to the
next day when multiple days appear |
Alt +
Right Arrow |
|
Go to the same day in the
next week |
Alt + Down
Arrow |
|
Go to the same day in the
previous week |
Alt + Up
Arrow |
|
Description |
Command |
|
Go to the first day of the
current week |
Alt + Home |
|
Go to the last day of the
current week |
Alt + End |
|
Go to the same day in the
previous week |
Alt + Up
Arrow |
|
Go to the same day in the
next week |
Alt + Down
Arrow |
|
Go to the first day of the
month |
Alt + Page
Up |
|
Go to the last day of the
month |
Alt + Page
Down |
|
Description |
Command |
|
Select a specific card in
the list |
Type one or more letters of
the name the card is filed under or of the field you are sorting by |
|
Select the previous card |
Up Arrow |
|
Select the next card |
Down Arrow |
|
Select the first card in
the list |
Home |
|
Select the last card in
the list |
End |
|
Select the first card on
the current page |
Page Up |
|
Select the first card on
the next page |
Page Down |
|
Select the closest card in
the next column |
Right
Arrow |
|
Select the closest card in
the previous column |
Left Arrow |
|
Select or unselect the
active card |
Control +
Spacebar |
|
Extend the selection to
the previous card and unselect cards after the starting point |
Shift + Up
Arrow |
|
Extend the selection to
the next card and unselect cards before the starting point |
Shift +
Down Arrow |
|
Extend the selection to
the previous card, regardless of the starting point |
|
|
Extend the selection to
the next card, regardless of the starting point |
Control +
Shift + Down Arrow |
|
Extend the selection to
the first card in the list |
Shift +
Home |
|
Extend the selection to
the last card in the list |
Shift +
End |
|
Extend the selection to
the first card on the previous page |
Shift +
Page Up |
|
Extend the selection to the
last card on the last page |
Shift +
Page Down |