Description	Command
Display the Find and Replace task pane, with the Find option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open.	F3 or CONTROL + F or SHIFT + F4
Display the Find and Replace task pane, with the Replace option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open.	CONTROL + H
Check spelling.	F7f
Display the Research task pane to find synonyms.	Shift + F7
If there is an insertion point in a text box, this keyboard shortcut selects all text in the current story (story: Text that's contained within a single text box or a chain of linked text boxes.) . If there is no insertion point in any text box, it selects all the objects on a page.	Control + a
Make text bold.	Control + b
Italicize text.	Control + i
Underline text.	Control + u
Make text small capital letters, or return small capital letters to upper and lower case. This keyboard shortcut is not available in Web view.	CONTROL + SHIFT + K
Select the Style box on the Formatting toolbar.	CONTROL + SHIFT + S
Select the Font box on the Formatting toolbar.	CONTROL + SHIFT + F
Select the Font Size box on the Formatting toolbar.	CONTROL + SHIFT + P
Copy formatting.	CONTROL + SHIFT + C
Paste formatting.	CONTROL + SHIFT + V
Turn Special Characters on or off.	CONTROL + SHIFT + Y
Return character formatting to the current text style.	CONTROL+SPACEBAR
Apply or remove subscript formatting.	CONTROL + =
Apply or remove superscript formatting.	CONTROL + SHIFT + =
Increase space between letters in a word (kerning).	CONTROL + SHIFT + ]
Decrease space between letters in a word (kerning).	CONTROL + SHIFT + [
Increase font size by 1.0 point.	CONTROL + ]
Decrease font size by 1.0 point.	CONTROL + [
Increase to the next size in the Font Size box.	CONTROL + SHIFT + >
Decrease to the next size in the Font Size box.	CONTROL + SHIFT + <
Set center alignment for a paragraph.	CONTROL + E
Set left-alignment for a paragraph.	CONTROL + L
Set right-alignment for a paragraph.	CONTROL + R
Set justified alignment for a paragraph.	CONTROL + J
Set distributed alignment for a paragraph. This keyboard shortcut is only available if support for Japanese, Simplified Chinese, Traditional Chinese, or Korean is enabled through Microsoft Office Language Settings.	CONTROL + SHIFT + D
Set newspaper alignment for a paragraph (East Asian languages only).	CONTROL + SHIFT + J
Display the Hyphenation dialog box. This keyboard shortcut is not available in Web view.	CONTROL + SHIFT + H
Insert the current time.	ALT + SHIFT + T
Insert the current date.	ALT + SHIFT + D
Insert the current page number.	ALT + SHIFT + P
Display the Mail and Catalog Merge task pane open to step 3 of the mail merge procedure, if you have previously specified a data source.	CONTROL + SHIFT + I
Insert a zero-width non-breaking space.	CONTROL + SHIFT + 0 (zero)
Set the current paragraph to single spacing.	CONTROL + 1
Set the current paragraph to double spacing.	Control + 2
Set the current paragraph to 1.5 line spacing.	CONTROL + 5

Copy text formats

Description

Command

Copy formatting from text.

Control + Shift + C

Apply copied formatting to text.

Control + Shift + V

Copy, cut, paste or delete text or objects

Description

Command

Copy the selected text or object.

Control + C or Control + Insert

Cut the selected text or object.

Control X or Shift + Delete

Paste text or an object.

Control + V or Shift + Delete

Delete selected object.

Control + Shift + X

Undo or redo an action

Description

Command

Undo the last action.

Control + Z or Alt + Backspace

Redo the last action.

Control + Y or F4

If text is selected, deselects the text, but the object that contains the text remains selected.

If an object is selected, deselects the object.

If an object within a group is selected, deselects the object but the group remains selected.

If text within a grouped object is selected, selects the object within the group.

If the Preview Gallery is open, closes the Preview Gallery.

Escape

Nudge an object

Description

Command

Nudge a selected object up, down, left, or right.

Arrow Keys

If the selected object has an insertion point in its text, nudges the selected object up, down, left, or right.

Alt + Arrow Keys

Zoom

Description

Command

Switch between the current view and the actual size.

Zoom to full page view.

Control + Shift + L

Layer objects

Description

Command

Bring object to front.

Alt + F6

Send object to back.

Alt + Shift + F6

Snap objects –

Description

Command

Turn Snap to Guides on or off.

Control + Shift + W

Select or group objects –

Description

Command

Select all objects on the page.

Control + A

Group selected objects, or ungroup grouped objects.

Control + Shift + G

Make an object transparent

Description

Command

Switch between making an object transparent or opaque (with a white fill).

Control + T

Show or hide boundaries or guides

Description

Command

Turn Boundaries and Guides on or off.

Control + Shift + O

Turn Horizontal Baseline Guides on or off. This keyboard shortcut is not available in Web view.

Control + F7

Turn Vertical Baseline Guides on or off . This keyboard shortcut is not available in Web view.

Control + Shift + F7

Insert an object

Description	Command
To use this keyboard shortcut, you must first select the Objects Toolbar or the Insert menu. To use this keyboard shortcut from the Objects Toolbar, first press ALT to select the menu bar, and then press CTRL+TAB until the Objects Toolbar is selected. Then press TAB or SHIFT+TAB to select the button for the type of object you want to insert in your publication.	To use this shortcut key from the Insert menu, first press ALT+I, and then use the DOWN ARROW key to select the menu item for the type of object you want to insert.
Insert an object of the type selected on the Objects Toolbar or Insert menu.	Control + Enter

If your publication is in two-page spread view, these commands will apply to the selected two-page spread. If your publication is not in two-page spread view, these commands will apply only to the selected page.

Description

Command

Display the Go To Page dialog box.

F5 or Control + G

Insert a page after the selected page.

Control + Shift + N

Insert duplicate page after the selected page.

Control + Shift + U

Go to the next page.

Control + Page Down

Go to the previous page.

Control + Page Down

Switch between the current page and the master page.

Control + M

Microsoft PowerPoint - Move between panes

Description	Command
Move clockwise among panes of normal view	F6
Move counterclockwise among panes of normal view	SHIFT + F6
Switch between Slides and Outline tabs of the Outline and Slides pane in normal view	CONTROL + SHIFT + TAB

Work in an outline

Description	Command
Promote a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)	ALT + SHIFT + LEFT ARROW
Demote a paragraph	ALT + SHIFT + RIGHT ARROW
Move selected paragraphs up	ALT + SHIFT + UP ARROW
Move selected paragraphs down	ALT + SHIFT + DOWN ARROW
Show heading level 1	ALT + SHIFT + 1
Expand text below a heading	ALT + SHIFT + PLUS SIGN
Collapse text below a heading	ALT + SHIFT + MINUS SIGN
Show all or collapse all text or headings	ALT + SHIFT + A

Delete and copy text and objects

Description	Command
Delete one character to the left	BACKSPACE
Delete one word to the left	CONTROL + BACKSPACE
Delete one character to the right	DELETE
Delete one word to the right	CONTROL + DELETE
Cut selected object	CONTROL + X
Copy selected object	CONTROL + C
Paste cut or copied object	CONTROL + V
Undo the last action	CONTROL + Z

Move around in text

Description	Command
One character to the left	LEFT ARROW
One character to the right	RIGHT ARROW
One line up	UP ARROW
One line down	DOWN ARROW
One word to the left	CONTROL + LEFT ARROW
One word to the right	CONTROL + RIGHT ARROW
To the end of a line	END Key
To the beginning of a line	Home Key
Up one paragraph	CONTROL + UP ARROW
Down one paragraph	CONTROL + DOWN ARROW
To the end of a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.)	CONTROL + END
To the beginning of a text box	CONTROL + HOME
To the next title or body text placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.) . If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.	CONTROL + ENTER
To repeat the last Find action	SHIFT + F4

Move around in and work on tables

Description	Command
Move to the next cell	Tab
Move to the preceding cell	Shift + Tab
Move to the next row	DOWN ARROW
Move to the preceding row	UP ARROW
Insert a tab in a cell	CONTROL + TAB
Start a new paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)	ENTER
Add a new row at the bottom of the table	TAB at the end of the last row

Change or resize the font

Description	Command
Change the font	CONTROL + SHIFT + F
Change the font size	CONTROL + SHIFT + P
Increase the font size	CONTROL + SHIFT + >
Decrease the font size	CONTROL + SHIFT + <

Apply character formats

Description	Command
Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase	Control + T
Change the case of letters	Shift + F3
Apply bold formatting	CONTROL + B
Apply an underline	CONTROL + U
Apply italic formatting	CONTROL + I
Apply subscript formatting (automatic spacing)	CONTROL + EQUAL SIGN
Apply superscript formatting (automatic spacing)	CONTROL + SHIFT + PLUS SIGN
Remove manual character formatting, such as subscript and superscript	CONTROL + SPACEBAR

Copy text formats

Description	Command
Copy formats	CONTROL + SHIFT + C
Paste formats	CONTROL + SHIFT + V

Align paragraphs

Description	Command
Center a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)	CONTROL + E
Justify a paragraph	Control + J
Left align a paragraph	Control + L
Right align a paragraph	Control + R

Insert a shape

1. Press ALT+U to choose AutoShape on the Drawing

toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).

2. Use the arrow keys to move through the categories of

AutoShapes (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors,

block arrows, flowchart symbols, stars and banners, and callouts.)

, and select the AutoShape you want.

3. Press CONTROL+ENTER.

Insert a text box

1. Use the keyboard to choose Text Box on the Insert menu.

2. Press CONTROL+ENTER.

3. Type the text you want in the

text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different

orientation from other text in the document.).

4. When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and

then press ESC.

Insert WordArt

1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.

2. Use the arrow keys to select the

WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.)

style you want, and then press ENTER.

3. Type the text you want, and then use the TAB key to select other options in the dialog box.

4. Press ENTER to insert the WordArt.

Select a shape

Note If your insertion point is within text, press ESC.

Do one of the following:

Select a single shape

To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object

you want to select.

Select more than one shape

1. If it is not on your Drawing toolbar, add the Select Multiple Objects button.

How

1. Press ALT+F , and then press CONTROL+TAB until you select the Drawing toolbar.

2. Press the RIGHT ARROW key until you reach the More Buttons arrow.

3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.

4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.

2. On the Drawing toolbar, click Select Multiple Objects .

3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.

Personalized By Ginger Roe

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