Discription	Command
Switch to the next window.	Alt + Tab
Switch to the previous window.	Alt + Shift + Tab
Close the active window.	Control + W or Control + F4
Restore the size of the active window after you maximize it.	Alt + F5
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.	F6
Move to a task pane from another pane in the program window (counterclockwise direction).	Shift + F6
When more than one window is open, switch to the next window.	Ctrl + F6
Switch to the previous window.	Control + Shift + F6
Maximize or restore a selected window.	Control + F10
Copy a picture of the screen to the Clipboard.	Print screen
Copy a picture of the selected window to the Clipboard.	Alt + print screen

Use dialog boxes

Discription	Command
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.	Alt + F6
Move to the next option or option group.	Tab
Move to the previous option or option group.	Shift + Tab
Switch to the next tab in a dialog box.	Control + Tab
Switch to the previous tab in a dialog box.	Control + Shift + Tab
Move between options in an open drop-down list, or between options in a group of options.	Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box.	Spacebar
Select an option; select or clear a check box.	Alt + the letter underlined in an option
Open a selected drop-down list.	Alt + DOWN ARROW
Select an option from a drop-down list.	First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box.	Escape
Run the selected command.	Enter

Use edit boxes within dialog boxes

Discription	Command
Move to the beginning of the entry.	Home
Move to the end of the entry.	End
Move one character to the left or right.	Left arrow or Right arrow
Move one word to the left.	Control + Left arrow
Move one word to the right.	Control + Right arrow
Select or unselect one character to the left.	Shift + Left Arrow
Select or unselect one character to the right.	Shift + Right arrow
Select or unselect one word to the left.	Control + Shift + Left arrow
Select or unselect one word to the right.	Control + Shift + Right arrow
Select from the insertion point to the beginning of the entry.	Shift + home
Select from the insertion point to the end of the entry.	Shift + end

Use the Open and Save As dialog boxes

Discription	Command
Display the Open dialog box.	Control + F12 or Control + O
Display the Save As dialog box.	F12
Go to the previous folder.	Alt + 1
Up One Level	Alt + 2
button: Delete the selected folder or file.	Delete
Create New Folder	Alt + 4
button: Switch among available folder views.	Alt + 5
Display a shortcut menu for a selected item such as a folder or file.	Shift + F10
Move between options or areas in the dialog box.	Tab
Open the Look in list.	F4 or Alt + I
Update the file list. F5

Undo and redo actions

Discription	Command
Cancel an action.	Escape
Undo an action.	Control + Z
Redo or repeat an action.	Control + Y

Access and use task panes and galleries

Discription	Command
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)	F6
When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)	Control + Tab
When a task pane is active, select the next or previous option in the task pane.	Tab or Shift Tab
Display the full set of commands on the task pane menu.	Control + Spacebar
Perform the action assigned to the selected button.	Spacebar or enter
Open a drop-down menu for the selected gallery item.	Shift + F10
Select the first or last item in a gallery.	Home or End
Scroll up or down in the selected gallery list.	Page up or Page down

Access and use smart tags

Discription	Command
Display the shortcut menu for the selected item.	Shift + F10
Display the menu or message for a smart tag or for the AutoCorrect Options button	ALT+SHIFT+F10
Select the next item on a smart tag menu.	Down Arrow
Select the previous item on a smart tag menu.	Up Arrow
Perform the action for the selected item on a smart tag menu.	Enter
Close the smart tag menu or message.	Escape

Navigating the Office Fluent Ribbon - Access any command with a few keystrokes

Discription	Command
Select the active tab of the Ribbon and activate the access keys.	Alt or F10. Press either of these keys again to move back to the document and cancel the access keys.
Move to another tab of the Ribbon.	F10 to select the active tab, and then Left Arrow or Right Arrow
Hide or show the Ribbon.	Control + F1
Display the shortcut menu for the selected command.	Shift + F10
list of 4 items • Active tab of the Ribbon • Any open task panes • Status bar at the bottom of the window • Your document list end	F6
Move the focus to each command on the Ribbon, forward or backward, respectively.	Tab or Shift tab
Move down, up, left, or right, respectively, among the items on the Ribbon.	Down Arrow, Up Arrow, Left Arrow, or Right Arrow
Activate the selected command or control on the Ribbon.	Spacebar or Enter
Open the selected menu or gallery on the Ribbon.	Spacebar or Enter
Activate a command or control on the Ribbon so you can modify a value.	Enter
Finish modifying a value in a control on the Ribbon, and move focus back to the document.	Enter
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)	F1

Common tasks in Microsoft Office Word

Discription	Command
Create a nonbreaking space.	Control + Shift + Spacebar
Create a nonbreaking hyphen.	Control + hyphen
Make letters bold.	Control + B
Make letters italic.	Control + I
Make letters underline.	Control + U
Decrease font size one value.	Control + Shift + comma
Increase font size one value.	Control + Shift + Period
Decrease font size 1 point.	Control + Left bracket
Increase font size 1 point.	Control + Right bracket
Remove paragraph or character formatting.	Control + Spacebar
Copy the selected text or object.	Control + C
Cut the selected text or object.	Control + X
Paste text or an object.	Control + V
Paste special	Control + Alt + V
Paste formatting only	Control + Shift + V
Undo the last action.	Control + Z
Redo the last action.	Control + Y
Open the Word Count dialog box.	Control + Shift + G

Working with documents and Web pages - Create, view, and save documents

Discription	Command
Create a new document of the same type as the current or most recent document.	Control + N
Open a document.	Control + O
Close a document.	Control + W
Split the document window.	Alt + Control + S
Remove the document window split.	Alt + Shift + C
Save a document.	Control + S

Find, replace, and browse through text

Discription	Command
Find text, formatting, and special items.	Control + F
Repeat find (after closing Find and Replace window).	Alt + Control + Y
Replace text, specific formatting, and special items.	Control + H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.	Control + G
Switch between the last four places that you have edited.	Alt + Control + Z
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.	Alt + Control + Home
Move to the previous edit location.	Control + Page up
Move to the next edit location.	Control + page Down

Switch to another view

Discription	Command
Switch to Print Layout view.	Alt + control + P
Switch to Outline view.	Alt + control + O
Switch to Draft view.	Alt + control + N

Outline view

Discription	Command
Promote a paragraph.	Alt + Shift + Left Arrow
Demote a paragraph.	Alt + Shift + Right Arrow
Demote to body text.	Control + Shift + N
Move selected paragraphs up.	Alt + Shift + Up Arrow
Move selected paragraphs down.	Alt + Shift + Down Arrow
Expand text under a heading.	Alt + Shift + Plus Sign
Collapse text under a heading.	Alt + Shift + Minus Sign
Expand or collapse all text or headings.	Alt + Shift + A
Hide or display character formatting.	The slash (/) key on the numeric keypad
Show the first line of body text or all body text.	Alt + Shift + L
Show all headings with the Heading 1 style.	Alt + Shift + 1
Show all headings up to Heading n.	Alt + Shift + N
Insert a tab character.	Control + Tab

Print and preview documents

Discription	Command
Print a document.	Control + P
Switch in or out of print preview.	Alt + Control + I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	Page Up Or Page Down
Move to the first preview page when zoomed out.	Control + Home
Move to the last preview page when zoomed out.	Control + End

Review documents

Discription	Command
Insert a comment.	Alt + Control + M
Turn change tracking on or off.	Control + Shift + E
Close the Reviewing Pane if it is open.	Alt + Shift + C

Full Screen Reading view

Note Some screen readers may not be compatible with Full Screen Reading view.

Discription	Command
Go to beginning of document.	Home
Go to end of document.	End
Go to page n.	N, Enter
Exit reading layout view.	Escape

References, footnotes, and endnotes

Discription	Command
Mark a table of contents entry.	Alt + Shift + O
Mark a table of authorities entry (citation).	Alt + Shift + I
Mark an index entry.	Alt + Shift + X
Insert a footnote.	Alt + Control + F
Insert an endnote.	Alt + Control + D

Work with Web pages

Discription	Command
Insert a hyperlink.	Control + K
Go back one page.	Alt + Left Arrow
Go forward one page.	Alt + Right Arrow
Refresh.	F9

Edit and move text and graphics - Delete text and graphics

Discription	Command
Delete one character to the left.	Backspace
Delete one word to the left.	Control + backspace
Delete one character to the right.	Delete
Delete one word to the right.	Control + Delete
Cut selected text to the Office Clipboard.	Control + X
Undo the last action.	Control + Z
Cut to the Spike.	Control + F3

Copy and move text and graphics

Discription	Command
Open the Office Clipboard	Press ALT+H to move to the Home tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard.	Control + C
Cut selected text or graphics to the Office Clipboard.	Control + X
Paste the most recent addition to the Office Clipboard.	Control + V
Move text or graphics once.	F2 (then move the cursor and press ENTER)
Copy text or graphics once.	Shift + F2 (then move the cursor and press ENTER)
When text or an object is selected, open the Create New Building Block dialog box.	Alt + F3
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.	Shift + F10
Cut to the Spike.	Control + F3
Paste the Spike contents.	Control + Shift + F3
Copy the header or footer used in the previous section of the document.	Alt + Shift + R

Insert special characters

Discription	Command
A field	Control + F9
A line break	Shift + Enter
A page break	Control + Enter
A column break	Control + Shift + Enter
An em dash	Alt + Control + Minus Sign
An en dash	Control + Minus Sign
An optional hyphen	Control + hyphen
A nonbreaking hyphen	Control + Shift + hyphen
A nonbreaking space	Control + Shift + Spacebar
The copyright symbol	Alt + Control + C
The registered trademark symbol	Alt + Control + R
The trademark symbol	Alt + Control + T
An ellipsis	Alt + Control + Period.
A single opening quotation mark	Control +`(single quotation mark), `(single quotation mark)
A single closing quotation mark	Control + ' (single quotation mark), ' (single quotation mark)
Double opening quotation marks	Control + ` (single quotation mark), Shift + ' (single quotation mark)
Double closing quotation marks	Control + ' (single quotation mark), Shift + ' (single quotation mark)
An AutoText entry	ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Insert characters by using character codes

Discription	Command
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol),	Type 20AC, and then hold down ALT and press X.
Find out the Unicode character code for the selected character	Alt + X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.	ALT+the character code (on the numeric keypad)

Select text and graphics And Extend a selection

Discription	Command
Turn extend mode on.	F8
Select the nearest character.	F8 and then press Left or Right Arrow
Increase the size of a selection.	F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection.	Shift + F8
Turn extend mode off.	Escape
Extend a selection one character to the right.	Shift + Right Arrow
Extend a selection one character to the left.	Shift + Left Arrow
Extend a selection to the end of a word.	Control + Shift + Right Arrow
Extend a selection to the beginning of a word.	Control + Shift + Left Arrow
Extend a selection to the end of a line.	Shift + N
Extend a selection to the beginning of a line.	Shift + Home
Extend a selection one line down.	Shift + down Arrow
Extend a selection one line up.	Shift + Up Arrow
Extend a selection to the end of a paragraph.	Control + Shift + Down Arrow
Extend a selection to the beginning of a paragraph.	Control + Shift + Up Arrow
Extend a selection one screen down.	Shift + Page Down
Extend a selection one screen up.	Shift + page Up
Extend a selection to the beginning of a document.	Control + Shift + Home
Extend a selection to the end of a document.	Control + Shift + End
Extend a selection to the end of a window.	Alt + Control + Shift + Page Down
Extend a selection to include the entire document.	Control + A
Select a vertical block of text.	Control + Shift + F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection to a specific location in a document.	F8+arrow keys; press ESC to cancel selection mode

Personalized By Ginger Roe

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